If you want to have a great party in these modern times, then you definitely need to think creatively and get to work. We will now take a look at exactly how you can plan an absolutely amazing and unforgettable party.
Preparation is key
Hosting a good party is all about the proper preparation. You need to develop a plan at least a couple of weeks ahead of the party. If possible, you should start planning a few months ahead of it. Planning a party can be hard work! And usually takes a little time to pull together with so many things to think about from games, food, outfits or even fancy dress ideas. Wondering if the house will get trashed, trying to decide if you should book a venue? Wondering what party theme you should pick… the list goes on! So we think you should cut yourself some slack with the party bags and head over to Sweet Time Pick N Mix; they’ve got tonnes of goodies for party bag fillers, so that’s one less thing to think about!
Envision the ideal party
To prepare, you need actually to envision what you want to achieve. This means that you need to know precisely what you want. You have to figure out the people you want to invite, the specific lights and decorations etc. You should be able to close your eyes and easily visualise what you want. This will go a long way in assisting the entire preparation process as well as increasing your overall morale.
Next, you need to think about the best theme. It would help if you strived to create a prominent theme in your mind and think about all of the details. So, for example, if you’re hosting a Halloween party, you should think about going the extra mile and having someone dressed as a mummy with sunglasses dancing with the partygoers. If you are having a Safari party, then this can be made more exciting by having a fire crossing contest. Thinking about these extra details will go a long way in making your party a lot more exciting and highly memorable. You can create an atmosphere with neon cannons for colour runs.
Create a budget
After you’ve thought about all of the relevant details for your party, make sure to record them on paper or on your phone or computer. Ensure that you have a complete visualisation of the party and exactly what you need to turn it into a reality. You should definitely create a list, and this will ensure you don’t forget any critical elements.
Some potential items to have on your list include mirrors, glow in the dark paints, catering service, crystal balls, DJ etc. Make sure that you create a complete an exhaustive list of absolutely everything you need.
Next, once you have created that list, you should create a next column with the cost of each item on the list. This is where you need to start budgeting and make sure that you indicate the quantities required in each item and the related total cost. You should also have extra money allocated for unexpected things and travel. Remember, if you forget to allocate money for surprise elements, then this is a grave mistake.
Communication
Hosting a party is basically the product of marketing. As a result, you need to figure out who you’re hosting the party for, the persons who’ll be most interested in it and the persons that you definitely want to attend.
Once you figure out the answers to those questions, then you’ll be able to develop a communication plan. If the party is for people that you know closely, such as your relatives or close friends, then a phone call or even a text message will do. However, if it’s a party where you’re selling tickets to the public, then you’ll need to develop a media kit that is complete with social media posts, eye-catching flyers, posters and more. It would be best to place your flyers and posters in areas where your target audience will most likely view them and make sure they are appealing to that audience. You should definitely hire a graphic designer if possible and also make a budget for this plan.
Action plan
You will need to create a timeline of the actions you’ll need to take. This includes researching the venue for the party, renting speakers and sound systems, purchasing decorations and more. This is an essential step to have total control over your planning.
Additionally, you need to also manage the invitations and registrations to the party. This will allow you to efficiently deal with your guest list and control the entrance to the party on the big day.
Look out for trouble
Remember, you need to keep in mind that the party will be held in a particular location, affecting the environment around it.
If you’re hosting the party within a residential housing area, you should let the neighbours know that there will be a party. You can even put up a poster in a common area at least a couple of days before the actual party date. In some cases, particular Town Halls have to be warned, so make sure and find out if you need to do so.
There are also indirection consequences to think about, such as the laws and regulations. Make sure that you follow your area’s rules. If you’re hosting a private party, you likely won’t need to deal with any particular procedures. However, if it is a public party that is paid for along with music and alcohol, then you’ll need to find out the regulations and adhere to them. In some cases, you may need to pay taxes on music and posters.
You definitely don’t want to have to deal with the police at your party if you don’t follow the regulations.
Security
As the host of a party, you will be responsible for keeping your guests safe. Therefore, consider hiring a security team to reassure your guests and prevent any potentially illegal activities or even recklessness or violence.
If your party is for younger people, then you should have someone to manage the entrance to the party as well as one inside of the venue itself.
Get a good sound system.
You need to have a good sound system that you’ll likely need to rent. Make sure that you rent from a good company who will provide the equipment on time. It would help if you also clarified who has to move and set up the equipment.
Good music is critical to a great party, and you should test your system before the party begins. If you have a DJ or Emcee, make sure they test the system a couple of hours before the real party begins. If you’re hiring a DJ, make sure that you hire a good one that is well recommended and has lots of great reviews.
Drink planning
Drinks are undoubtedly important, and they certainly need to flow freely, whether they are alcoholic or not. Once the party starts and everyone has a few drinks, the party will become more relaxed and enjoyable. This is one of the main reasons why many hosts give guests a drink upon entrance. So, make sure that you have sufficient stocks of alcohol, soft drinks and other beverages.
Once you use these tips and adjust them accordingly, your party will definitely be a hit!
